EVERYTHING YOU NEED TO KNOW

IMPORTANT DATES

Application opens: February 1, 2019
Start approving applications: April 1, 2019
Deadline for accepting application: June 14, 2019
Payment and Insurance Certificates submission deadline for all approved vendors: June 24, 2019
Approve vendors photo submission of vending booth: July 19, 2019
Venue check-in: July 24, 2019
Night in the Country Event Days: July 25-July 27, 2019

VENDING LOCATION

Night in the Country offers one vending location located on the East side of our Concert Venue. This vending location serves camping patrons and patrons within the venue.

OPERATIONAL HOURS

On event days, vendors are expected to be open, staffed and ready for business with the posted hours below. These hours are posted for our patrons in advance and day of the event and we want to ensure they have every opportunity to experience your booth. Closing early is not permitted and if your booth is found unstaffed, it will be grounds for dismissal.

Night in the Country offers our patrons an after party with our second stage the Full Moon Saloon. This area is open from 11:00 PM to 3:00 AM. We highly encourage our vendors to stay open till 3:00 AM when the Full Moon Saloon Stage closes.

Thursday, July 25, 2019: 4:00 PM to 11:00 PM **Vendors welcome to stay open till 3:00 AM
Friday, July 26, 2019: 10:00 AM to 11:00 PM ** Vendors welcome to stay open till 3:00 AM
Saturday, July 27, 2019: 10:00 AM to 11:00 PM ** Vendors welcome to stay open till 3:00 AM

FEES

FOOD VENDOR

Each vendor will have a flat fee of $1,000 plus a space rental fee as listed below.
• 10x20: $250 plus $100 cleaning and damage deposit
• 20x20: $350 plus $100 cleaning and damage deposit
• 30x20: $450 plus $100 cleaning and damage deposit

MERCHANT VENDOR

Each vendor will have a flat fee of $1,000 plus a space rental fee as listed below.
• 10x20: $250 plus $100 cleaning and damage deposit
• 20x20: $350 plus $100 cleaning and damage deposit
Food and Merchandise Vendors will be allowed to accept cash and credit card from our patrons. If you wish to use credit cards it is up to you to bring a debit/credit machine. Night in the Country will not be providing change to vendors.

CAMPING

Each vendor will be able to purchase ONE campsite for $50 in the designated area which is located adjacent to vendor row.

PAYMENT TO NITC

If paying by check payment can be mailed to:
Night in the Country
124 N. Main Street
Yerington, NV 89447

If paying by credit card, please give us a call at 775.463.5114.

POWER VENDOR FOR NITC

All vendors will be required to provide their own power. If you need power to your vendor space, please contact Amerigen Power Solutions at 775.453.1048. You will be charged an additional fee from Amerigen. Power needs to be set up before the festival to ensure proper power equipment is available.

TENT VENDOR FOR NITC

All vendors will be required to provide their own tents. If you need to rent a tent please contact Camelot Party Rentals. You will be charged an additional fee from Camelot Party Rentals. All rental requests need to be into Camelot by June 24th to guarantee your order. The contact for Camelot is Michael at michael@camelotpartyrentals.com or at 775.355.9004.

PASSES

Each vendor will be provided TWO vendor parking passes
Each vendor will receive up to FIVE vendor wristbands
• Additional employees will need to purchase vendor wristbands for $20.00 each. There will be a limit of FIVE additional wristbands sold to each vendor.
• Vendors will need to enter through the vendor/camping entrance on-site.
• Vendor wristbands do not allow access into the main event concert venue.

PHOTOGRAPHY & PROMOTIONS

If approved, you will be required to submit two or more quality images of your vendor set up. This will be mandatory for all vendors. Night in the Country will not edit photos submitted. The images you provide will be used in the Night in the Country App to help drive patrons to your booth.
• The pictures must be 1280x800 pixels PNG files.
• The images must be submitted by July 19, 2019
Event participants agrees to allow use of video and photography taken by festival organizers at the event for promotional purposes. Any photos taken by the event are property of Night in the Country.

INSURANCE REQUIREMENTS

Night in the Country requires you to purchase and provide a valid liability insurance policy with a $1,000,000 minimum coverage naming Night in the Country, LLC as additionally insured. {Night in the Country, LLC, 100 Hwy 95 A East, Yerington, NV 89447} Failure to provide a valid certificate of insurance by June 24, 2019 will result in the release of your booth.
• $1,000,000 binder listing Night in the Country, LLC as additionally insured.
• Product Liability $1,000,000
• Workers Compensation $1,000,000
• Must be submitted by June 24, 2019

HEALTH PERMIT

All vendors must adhere to all Health and Fire Department regulations. If not, the vendor booth will close its operation and all fees with be forfeited to Night in the Country.
• If you are accepted as a food vendor, you are responsible for obtaining a Temporary Food Establishment permit.
• Temporary events must operate in compliance with all applicable provisions of the Nevada Administrative Code (NAC) Chapter 446.
• A permit to operate a temporary food establishment is valid for 14 days at one location.
• Application must be filled out online at https://nvdpbh.aithent.com/Login.aspx

VENDOR REQUIREMENTS

Each vendor must submit a complete menu and/or product list with prices of items to be marketed at the festival. NITC reserves the right of approval for items to be sold and the specific price to be charged for each item in order to ensure value and consistency.
• Once a menu has been submitted, any changes to the menu must be preapproved by the Night in the Country Committee before the event weekend.
• You must provide a Menu Board that has all prices that include sales tax and be visible at all times during business hours. You are only approved to sell the products listed within your contract.
• Night in the Country may limit specific types of food or beverage to ensure a wide selection of items for festival patrons.
• Night in the Country reserves the right to deny any application without explanation.

VENDOR PLACEMENT

Night in the Country will assign booth locations to each vendor. Vendors will receive exact location assignments on-site, not before.

BOOTH OPERATIONS GUIDELINES

Vendors are responsible for providing push carts/hand trucks for moving supplies onsite, including beverages and ice purchased from Night in the Country.
• Vendors must restrict all activities to their booth space.
• There will be overnight security Wednesday, Thursday, Friday, Saturday and Sunday. Fixtures and materials left overnight at the vendors’ risk.
• Vendors are responsible for a clean booth area, free of debris.
• Vendors should furnish enough change for their sales transactions. NITC cannot provide change to vendors.
• Vendors are responsible for providing their own nighttime lighting.

FIRE SAFETY REQUIREMENT

Each vendor will be required to have within the booth space a minimum of a state certified 5 lb. ABC fire extinguisher. If the vendor is doing any deep fat frying of foods the vendor needs to have within the booth space a state certified type K fire extinguisher.

ALCOHOL

Vendors are NOT allowed to sell, give away or consume alcoholic beverages while working their booth. If you are found operating your booth space while consuming alcohol or while intoxicated, it is grounds for immediate dismissal and security deposit forfeited.

PEPSI PRODUCT REQUIRED FOR ALL FOOD VENDORS

Night in the Country has a sponsorship contract with Pepsi Co. All vendors who wish to sell beverages must sell the products listed below, UNLESS we have deemed the vendor’s handcrafted drink is a specialty beverage (e.g. lemonade, tea, coffee, etc..).
All soft drink and water products must be purchased on-site from NITC and sold at the price determined by NITC. There will be no returns of purchased product.
We sell 20 OZ bottles of:
• Pepsi
• Diet Pepsi
• Sierra Mist
• Aquafina
You must visit the South Will Call booth to place your order with our Vendor manager.
• All sales are final

ICE

We will have 40lb bags of ice for purchase on-site. These our offered at a discounted rate for vendors. Night in the Country volunteers or staff will NOT deliver the ice for you.

VOLUNTEER / STAFF FOOD VOUCHERS

Night in the Country is made possible by our volunteers and staff who work the event. Each volunteer/staff will be provided with two food vouchers in the amount of $7.00 each and each food vendor must accept these vouchers. Night in the Country will collect these vouchers at the end of the event and you will receive a check for reimbursement within 15 days.

CLEAN UP AND REORGANIZATION

There will be one entrance for Vendors to use to clean up and reorganization there booths.
• For the safety of the festival’s attendees, vehicles are NOT allowed to move onto or within the site during operating hours. You are required to use carts or dollies for re-stocking supplies to your booth.
• Parking of one service vehicle will be allowed in a designated area with a proper parking pass.
• Removal of your booth and its contents must be completed no later than Sunday, July 28, 2019.
• You are responsible for the cleanliness of your vending location during the festival and following the end of the festival. If your vending site is found with items or trash remaining your security deposit will be forfeited. All vendors must clean their footprint from trash. This includes the 10-foot radius in front of your booth.

At Night in the Country we welcome a variety of vendors that can provide options for our patrons to enjoy over the weekend. We carefully review items and pricing when selecting our vendors and keep our patron demographics and size of attendance in mind when selecting invited participants.

Night in the Country shall not be liable for any failure or delay in performance arising from causes beyond Night in the Country reasonable control, including, without limitation, weather, acts of God, fire, flood, terrorism, strikes, failure of suppliers or subcontractors to substantially meet its performance obligations under this agreement.