EVERYTHING YOU NEED TO KNOW

HEALTH PERMIT

All vendors must adhere to all Health and Fire Department regulations. If not, the vendor booth will close its operation and all fees with be forfeited to Night in the Country.
• If you are accepted as a food vendor, you are responsible for obtaining a Temporary Food Establishment permit.
• Temporary events must operate in compliance with all applicable provisions of the Nevada Administrative Code (NAC) Chapter 446.
• A permit to operate a temporary food establishment is valid for 14 days at one location.
• Application must be filled out online at https://nvdpbh.aithent.com/Login.aspx

VENDOR REQUIREMENTS

Each vendor must submit a complete menu and/or product list with prices of items to be marketed at the festival. NITC reserves the right of approval for items to be sold and the specific price to be charged for each item in order to ensure value and consistency.
• Once a menu has been submitted, any changes to the menu must be preapproved by the Night in the Country Committee before the event weekend.
• You must provide a Menu Board that has all prices that include sales tax and be visible at all times during business hours. You are only approved to sell the products listed within your contract.
• Night in the Country may limit specific types of food or beverage to ensure a wide selection of items for festival patrons.
• Night in the Country reserves the right to deny any application without explanation.

VENDOR PLACEMENT

Night in the Country will assign booth locations to each vendor. Vendors will receive exact location assignments on-site, not before.

BOOTH OPERATIONS GUIDELINES

Vendors are responsible for providing push carts/hand trucks for moving supplies onsite, including beverages and ice purchased from Night in the Country.
• Vendors must restrict all activities to their booth space.
• There will be overnight security Wednesday, Thursday, Friday, Saturday and Sunday. Fixtures and materials left overnight at the vendors’ risk.
• Vendors are responsible for a clean booth area, free of debris.
• Vendors should furnish enough change for their sales transactions. NITC cannot provide change to vendors.
• Vendors are responsible for providing their own nighttime lighting.

FIRE SAFETY REQUIREMENT

Each vendor will be required to have within the booth space a minimum of a state certified 5 lb. ABC fire extinguisher. If the vendor is doing any deep fat frying of foods the vendor needs to have within the booth space a state certified type K fire extinguisher.

ALCOHOL

Vendors are NOT allowed to sell, give away or consume alcoholic beverages while working their booth. If you are found operating your booth space while consuming alcohol or while intoxicated, it is grounds for immediate dismissal and security deposit forfeited.

PEPSI PRODUCT REQUIRED FOR ALL FOOD VENDORS

Night in the Country has a sponsorship contract with Pepsi Co. All vendors who wish to sell beverages must sell the products listed below, UNLESS we have deemed the vendor’s handcrafted drink is a specialty beverage (e.g. lemonade, tea, coffee, etc..).
All soft drink and water products must be purchased on-site from NITC and sold at the price determined by NITC. There will be no returns of purchased product.
We sell 20 OZ bottles of:
• Pepsi
• Diet Pepsi
• Sierra Mist
• Aquafina
You must visit the South Will Call booth to place your order with our Vendor manager.
• All sales are final

ICE

We will have 40lb bags of ice for purchase on-site. These our offered at a discounted rate for vendors. Night in the Country volunteers or staff will NOT deliver the ice for you.

VOLUNTEER AND STAFF FOOD VOUCHERS

Night in the Country is made possible by our volunteers and staff who work the event. Each volunteer/staff will be provided with two food vouchers in the amount of $7.00 each and each food vendor must accept these vouchers. Night in the Country will collect these vouchers at the end of the event and you will receive a check for reimbursement within 15 days.

CLEAN UP AND REORGANIZATION

There will be one entrance for Vendors to use to clean up and reorganization there booths.
• For the safety of the festival’s attendees, vehicles are NOT allowed to move onto or within the site during operating hours. You are required to use carts or dollies for re-stocking supplies to your booth.
• Parking of one service vehicle will be allowed in a designated area with a proper parking pass.
• Removal of your booth and its contents must be completed no later than Sunday, July 28, 2019.
• You are responsible for the cleanliness of your vending location during the festival and following the end of the festival. If your vending site is found with items or trash remaining your security deposit will be forfeited. All vendors must clean their footprint from trash. This includes the 10-foot radius in front of your booth.

At Night in the Country we welcome a variety of vendors that can provide options for our patrons to enjoy over the weekend. We carefully review items and pricing when selecting our vendors and keep our patron demographics and size of attendance in mind when selecting invited participants.

Night in the Country shall not be liable for any failure or delay in performance arising from causes beyond Night in the Country reasonable control, including, without limitation, weather, acts of God, fire, flood, terrorism, strikes, failure of suppliers or subcontractors to substantially meet its performance obligations under this agreement.